With the remote verification procedures for the Form I-9 enacted by the Department of Homeland Security (DHS), properly processing I-9s has become more complicated. MyHRScreens is leading the charge in simplifying the process for employers. The Form I-9, a requirement for every employee, and the E-Verify system are essential components of staying compliant in the hiring process. However, the paperwork and procedures associated with these checks can be cumbersome and time-consuming. In addition there could be hefty fines and penalties for not properly filling out the forms. In fact, "paperwork" violations where Form I-9s are incorrectly filled out can lead to penalties ranging from $110 - $1,100 per employee, regardless of whether the employee was authorized to work in the United States.
At MyHRScreens, we've made it our mission to ease this burden and allow you to concentrate on your core objective: hiring outstanding candidates. In this article, we'll explore how our I-9 and E-Verify process within our Greenlight workflow hub streamlines the entire process with automation at every step, providing you with a hassle-free experience.
Effortless Form I-9 and E-Verify Process
MyHRScreens' Greenlight workflow hub has a seamless and efficient process making the I-9 process a breeze for both new hires and employers:
Simplified Employee I-9 Process
Greenlight streamlines the onboarding experience for new hires by starting the process through an introductory email. This proactive approach enables employees to efficiently complete, sign, and submit their I-9 forms well in advance of their official start date. To ensure prompt completion, Greenlight sends regular reminders to guide employees through the necessary steps.
What sets Greenlight apart is its state-of-the-art digital signature technology, which grants employees the flexibility to submit a "wet" signature electronically using a mouse, stylus, or even a fingertip. This innovative feature not only enhances convenience but also promotes a paperless onboarding process.
Seamless Employer Part 2 Completion
Employers receive systematic guidance throughout the critical process of completing Part 2 and any associated paperwork within the crucial first three days of a new employee's tenure.
To facilitate completion, regular reminders are dispatched to employers to ensure that all necessary documentation is completed promptly and in accordance with regulations. This proactive approach helps maintain compliance and ensures a smooth onboarding experience for both employers and new hires.
E-Verify Integration & Resolution
Greenlight simplifies the E-Verify process for employers by capturing the essential information needed for E-Verify. It will then automatically submit it to the Department of Homeland Security (DHS), thereby guaranteeing full compliance with the necessary regulations.
In the event of a tentative non-confirmation (TNC) from E-Verify, Greenlight will generate the essential letters and forms required, thus assisting employers in resolving any issues with DHS efficiently and effectively. This comprehensive approach ensures a seamless and compliant employment verification process.
Efficient Record Keeping
MyHRScreens offers a comprehensive solution that extends beyond I-9 completion. Greenlight also performs two very important functions to ensure ongoing compliance:
Compliant PDF I-9 Storage
Greenlight generates a compliant PDF I-9 form, suitable for electronic storage or physical filing.
Automatic Purging
Employers can effortlessly manage I-9 forms in compliance with the three-year/one-year rule, simplifying record-keeping.
Why MyHRScreens Stands Out
Easy Monitoring
Greenlight's intuitive dashboard widget allows you to keep an eye on all your important employee documentation in one place. It is a control panel for your paperwork that allows you to quickly check if everything is in order.
Seamless Integration
Greenlight is a smart system that integrates with DHS. This means you don't have to remember multiple passwords or deal with third-party providers to stay compliant.
Error Prevention
Making mistakes on the Form I-9 can put you at risk of significant fines and penalties. Greenlight helps prevent errors by making sure you fill out all required fields.
Document Management
Employers can effortlessly upload supporting documentation. Greenlight will even give you a heads-up when supporting documents are about to expire.
Conclusion
MyHRScreens' I-9 and E-Verify solution is transforming the landscape of employment eligibility checks for employers across the US. Through automation, error prevention, and exceptional customer support, we simplify the I-9 and E-Verify process, enabling you to focus on hiring exceptional talent while remaining fully compliant with federal regulations. Say goodbye to the hassle and let MyHRScreens elevate your employment eligibility checks to a whole new level.
MyHRScreens Provides The Efficient & Compliant Solution You Need
Contact MyHRScreens today to learn more about how our Form I-9 and E-Verify solution will provides you with an easy to use and compliant solution. To learn more, contact us at 866-899-8970 xt 118, klewis@myhrscreens.com or schedule a free consultation HERE.