E-Verify, an Internet-based system managed by the Department of Homeland Security (DHS), allows employers to ensure that newly hired employees are eligible to work in the United States. It has become instrumental to ensure companies stay compliant with federal (and oftentimes state) laws. However, the system is not without its complexities, and many organizations are now turning to credit reporting agencies (CRAs) such as MyHRScreens to conduct E-Verify checks as part of their background screening process. These agencies are already involved in performing the background checks, so it is natural to add the E-Verify process as well.
Verification Speed and Accuracy
A key advantage of using a CRA for E-Verify is the speed and accuracy of the process. While the E-Verify system is fast, a CRA's automation can streamline the process further by including the E-Verify as part of the background check screening package, reducing the time required for verification. This allows the employee information entered for the background check to be automatically entered for the E-Verify process eliminating duplicate entry. This is particularly beneficial for businesses that need to hire employees rapidly.
Compliance With E-Verify Regulations
Compliance with legal requirements is a major concern for businesses. Using a CRA to perform E-Verify checks can aid in ensuring compliance. CRAs are well-versed in both federal and state laws regarding credit and employment checks. In addition, with the background checks and E-Verify included in one process, it eliminates the risk of HR personnel not performing the E-Verify as part of the onboarding process. This ensures the onboarding processes align with current regulations, minimizing the risk of non-compliance penalties for employers.
Data Security
The sensitive nature of the information handled in E-Verify checks makes data security crucial. CRAs have robust data protection measures in place that ensure the safety of personal data. They are regulated by the Fair Credit Reporting Act (FCRA) and must follow strict data protection rules, which can provide businesses with additional confidence in the security of their employees' information.
Streamlining Human Resources
By outsourcing E-Verify checks to CRAs, businesses can relieve their HR departments of a significant administrative burden. This outsourcing allows HR professionals to focus on other essential tasks, such as employee engagement and development, while ensuring that E-Verify checks are conducted thoroughly and professionally.
Cost Efficiency
While there are costs associated with employing a CRA for E-Verify, the efficiency and professionalism they offer often outweigh these expenses. The cost of non-compliance penalties, the time spent by HR personnel conducting checks, and the potential loss from hiring ineligible employees can be far higher than the fees charged by a CRA.
Given the efficiency and effectiveness of credit reporting agencies in handling E-Verify, it is clear why many businesses choose this path. CRAs provide accuracy, speed, compliance assurance, data security, HR streamlining, and cost efficiency. In an increasingly complex regulatory environment, these agencies offer a valuable service to businesses, aiding in navigating E-Verify's intricacies and ensuring legal compliance.
Let MyHRScreens Provide You E-Verify Processing and Compliance
MyHRScreens has the experience and technology to provide the E-Verify service you need. Contact us today to learn more at 866-899-8970 ext 118 or klewis@myhrscreens.com or schedule an appointment today HERE.